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Audit process

The Store Transfers (ST) Audit is an automatic process that continuously verifies the execution of your recommended store transfers. This process runs in the background ensuring that your transfers are monitored and updated on a daily basis using sales and stock data at receiving and sending stores.

Why does this process exist?

Once a Store Transfers (ST) scenario has been reviewed and finalized, it can be submitted for execution, initiating the recommended transfers. However, not all transfers may be executed exactly as planned.

This can occur due to factors such as:

  • Store staff workload
  • The product being sold before the transfer takes place
  • Stock inaccuracies at either the origin or destination store

To address this, the Store Transfers Audit provides a way to measure how many recommended transfers were successfully implemented and their impact on sales (Actual Sales Increase). By leveraging this audit and the associated store transfer metrics, it is possible to:

  • Identify gaps in stock movements and understand why certain transfers did not occur
  • Enhance decision-making for future transfers
  • Ensure store transfers deliver real business value by optimizing stock where it’s needed most

How Does the ST Audit Work?

The ST Audit runs automatically as part of the daily process during the audit period (from the day after the submission of the scenario until the end of the planning horizon).

To infer the implementation status of each transfer, the system relies on sales and stock data.

Here’s a simplified version of how the audit works:

1) Tracking stock movements
  • Initial stock = Stock on the audit start date (day of submission +1)
  • Final stock = Stock on the audit end date (audit start date + planning horizon)
  • Sales = Total sales between submission and audit end date.
2) Evaluating transfers for each SKU
  • For origin stores:
    • Actual sent quantity = Initial stock - Final stock - Sales
    • Implementation score = (Actual sent quantity / Expected sent quantity)
  • For destination stores:
    • Actual received quantity = Final stock - Initial stock + Sales
    • Implementation score = (Actual received quantity / Expected received quantity)


⚠️The ST Audit may differ from internal records due to additional stock movements, such as:

  • Replenishment deliveries (external stock arrivals).
  • Transfers between different sales channels (e.g., e-commerce, warehouse restocking).
  • Sales from other sources that impact stock during the audit period.

To summarize, ST Audit uses daily sales and stock data to automatically monitor your store transfers and identify discrepancies between expected and actual stock movements. These insights enable you to quickly resolve issues, enhance strategies, and optimize inventory allocation to positively impact your business.